When a hospital sunsets a legacy EMR, the record still has to live on — complete, accurate, and accessible. Polaris performs complete data extractions for archival, capturing both the discrete data and the non-discrete documents, and we offer our own archive application to store and serve that data for the long term.
A real archive isn't just the database tables. It's the documents, images, and signed records too. Polaris captures both, so the retired system can be switched off with full confidence.
The structured record — extracted, mapped, and kept queryable in the archive.
The unstructured record — captured and linked back to the right patient.
Extraction is only half the job. Polaris offers an archive application that stores the retired data and makes it usable — so staff can still find a patient, pull a document, or answer an audit long after the source EMR is gone.
And where a client prefers a third-party archive, we deliver clean, complete data into the platform they already use — but our own application means you don't have to look elsewhere.
One secure, searchable home for the records of every system you've retired.
Shut down old EMRs and the licenses, servers, and support contracts that come with them.
Meet retention requirements with defensible, complete, auditable archived records.
Clinicians and billing staff can still find and retrieve the full record when they need it.
We've delivered complete archival extractions directly for hospital clients and as the partner behind major archive vendors — clean, complete data, in the formats their platforms expect.
Whether the data lands in our archive application or a third-party platform, the standard is the same: complete and defensible.
Tell us which system you're retiring and your retention needs — we'll scope the complete extraction and the archive that holds it.